Packing Best Practices

bubble wrap

General Packaging Practices

  • Secure all moving or mechanical parts on the item as recommended by the manufacturer.
  • Remove (with your customer’s approval) handles or knobs or anything else that protrudes.
  • Tape all caps on liquids. Pack the item in a plastic bag.
  • Use letter packs only for documents.
  • Remove toner and ink jet cartridges from printers and fax machines.
  • Pack only non-fragile items in tubes.
  • Do not mix heavy and light objects in the same box. Do not pack fragile items in the same container with heavier items.
  • Do not pack and ship light bulbs or light tubes.

Cushioning Materials

  • Do not use kraft-paper or newspaper as a cushioning material or filler.
  • Do not use polystyrene (peanuts) as primary cushioning. This is a fill product only.
  • Do not use biodegradable loose fill because it can easily change its properties with a change in climate.

For Non-Fragile Items

  • For items other than fragile items, allow a minimum of 2” of cushioning all around items.

For Fragile Items

  • Pack fragile, sensitive, or polished items individually to avoid touching each other within the same box. Items may shift in transit.
  • Use more than 2″ – 3” of cushioning around all sides of the item.
  • Double box fragile or high-value items. Each dimension of the outer box must be 4” – 8” larger than the inner box to accommodate a minimum of 2” – 4” of cushioning all around the inner box.
  • Place electronics, sensitive instruments, artwork, or items with polished finishes in a 2- to 4-mil plastic bag or polyethylene bag to avoid contamination or marking from packaging materials. Seal bag with tape to keep packaging peanuts away from equipment.
  • For artwork, remove glass (if possible and with the customer’s permission) and cover glass with glassmask. Pack the glass separately. Do not use glass mask on non-glare glass. It will damage the surface. Do not let artwork contact paper, hardboard or corrugate.


packing peanuts

Packing Peanuts – are used to fill empty space
and are NOT cushioning material

bubble wrap1

Bubble Wrap – is used for cushioning and protecting
fragile items like glass, crystal, and electronics


Foam Sheets – can be used as cushioning
as well as to protect screens from scratches